Steps to do an Acknowledgment and

The purpose of an acknowledgment is for a signer, whose identity has been verified, to declare to a Notary or notarial officer that he or she has willingly signed a document.

An acknowledgment requires the following steps:

1. The signer must physically appear before you.

2. You must positively identify the signer according to your state’s rules.

3. The signer may either sign the document before appearing before you, or in your presence.

4. The signer must declare (acknowledge) signing the document for its intended purpose.

The signer must be able to directly communicate with you that he or she willingly signed the document. Arizona is the exception to this rule. Arizona state law permits a signer to communicate with a Notary through a translator who is also present at the notarization.

The purpose of a jurat — also known in some states as a “verification upon oath or affirmation" — is for a signer to swear to or affirm the truthfulness of the contents of a document to a Notary or notarial officer.

A jurat requires the following steps:

1. The signer must appear in person before you and sign the document in your presence.

2. In some states, you are required to positively identify the signer.

3. You must administer a spoken oath or an affirmation, and the signer must respond out loud. Silent answers such as a nod of the head are not acceptable.

While not required by law, it is strongly recommended that you have the signer raise his or her right hand to emphasize the seriousness of the oath or affirmation. Use of a biblical book supplied by the principal is also highly recommended (in some states required) for the oath.

A jurat cannot be executed by someone offering to take the oath in someone else’s name — the original signer must swear or affirm the oath in person before the Notary.

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